School Fundraising Ideas

Helping you raise money to support your teachers and kids

Archive for May, 2012

We have been doing the same activities every year and they are stale. Looking to spice up our week with some interesting activities. They can be class, individual, teachers….
So far we are having a door decorating contest, be the teacher for an hour fundraiser.

Here are some that will sure be nice for the kids.
-Pajama Day
-Crazy Hat Day
-Color Wars (Different grades dress as different colors)
-A Little Pep Rally (Like a high school rally but much smaller)

And thats all I know of. 😀 Visit Aim fundraising website or call 1-800-473-7602 to know more about cookie dough fundraisers.

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Emmas second part of fundraising

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John gives us a tour of the green house during production! What an insight into the process! This is a wonderful video tool to show your boy scout troop, cub scout pack, high school marching band, church youth group or other fundraising organization!

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I am a PTA mom in charge of buying decorations for my son’s elementary School’s "Gator Ball" fundraiser dance this year. My budget is $100. I plan to call "Party City" and ask them to donate balloons for our event. I also plan to request to speak to their General Manager. However, what is the best or correct verbage to use when asking for a donation on behalf of the PTA?

My kids are in high school now and I’ve been doing this for ages. Here are a few tips from my experience:

You’ll usually have the best luck with smaller, locally owned businesses, where you’ll be able to speak with an owner/manager who can actually make a decision without any corporate red tape. Local businesses are often very happy to support the community, especially if you offer them some free advertising in return (ie; displaying a banner at your event thanking them for their support, or putting out fliers or business cards).

Large national chains, like Party City, Target, etc, usually have very specific corporate rules concerning charitable donations… even small donations like a bunch of balloons. When dealing with big chains, I’ve found that they usually fall into one of these categories:

1) Some will tell you flat out that they aren’t able to make charitable donations.

2) Some will tell you that your request will have to be authorized by someone "higher up" in a regional or national office. The store manager will probably ask you for an official written request on your organization’s letterhead, which he’ll submit to the decision maker. This can often take a while… and since it’s usually not a big priority for the store manager, he may not be too diligent about it… so you’ll need to be persistent and keep checking back with him. Sometimes they’ll end up not approving your request after all… but sometimes they will, so it’s always worth a try!

3) Some chains give each store a "local donation" budget, and authorize the general manager to make those decisions on site. Walmart is a good example of this (and they are usually quite generous). The manager will still ask you for a written request on official letterhead for their files (and if your group has a Tax ID number, they’ll need that, too), but they’ll be able to make the decision themselves. What they’ll usually do is give you a gift card to buy what you need, rather than giving you specific merchandise.

When I ask for donations, here’s what I do:

Call the store and say, "Hi, I’m with the Rockville Elementary PTA. We’re hosting a Gator Ball fundraiser next month and were hoping you might be able to donate some balloons for our event. Who is the best person to speak with about this?" If the person is available, you can ask them over the phone and go from there. If they aren’t available, ask when they’ll be in and then drop by and speak with them in person. Face to face contact often has better results.

Before you go, type up an official request on your school’s letterhead, addressed personally to the decision maker, and bring it with you (along with your group’s Tax ID number, if you have one). You may not need these, but you’ll have them in case they ask. Your letter should be fairly brief, and might read something like this:

Dear Mr. Jones,

The Rockville Elementary School PTA will be hosting a Gator Ball fundraiser on February 23, to raise money for [name something specific that the money will be used for, and briefly explain how it will benefit the school or students].

We are seeking donations for the necessary supplies, and are hoping that Party City might be willing to donate balloons for this event? Your support would be immensely appreciated and would contribute greatly to our fundraiser’s success!

I can be contacted at [phone number and email]. Thank you so much for considering our request.

Hope this helps some! Good luck!